Nuclear Waste Services has a vacancy for a Document Controller, to join our busy team flexible working from our offices in Harwell, Oxfordshire.
This role is a direct report to the Document Control Team Leader and is accountable for the maintenance, development, and continual improvements of document management for the full organisation ensuring that the business information is adequately and efficiently managed through their life cycle.
In addition, the role is also responsible for:
- Engaging with the business, guide and assist in supporting the implementation of the document control methodology. Give advice, leadership, and direction on all document management tasks.
- To review, archive or destroy documented information in line with the company policies and procedures.
- To ensure that document management systems are developed, maintained and meet Nuclear Waste Services, regulatory, stakeholder and customer needs.
- To have an in-depth knowledge of the different roles within document management and to guide each role accordingly.
- To be fully embedded into the end-to-end life cycle of document management, from creating a document, numbering, publishing, version control, review and withdrawal.
- To be the point of contact for all document control issues and to deal with them in a professional manner.
- To actively monitor the health of document management for NWS.
- Review submitted documentation and prepare document metrics and deliver when and if required.
- Issue controlled copies and transmittals as and when required ensuring that the associated trackers are kept up to date.
- Prepare reports for the overall heath and status of documentation, making sure support is given to address risks and mitigate issues.
- To deliver set document management objectives and targets.
Essential
- Experience working with management systems and document management toolsets.
- Good communication skills
- Excellent IT skills and fully competent in Microsoft office Software.
- Ability to work as part of a team and be flexible.
- Good organisation skills
- Ability to manage a busy workload and prioritise.
- Understanding of different artifacts (Drawings, Process Maps, Word documents etc),
Desirable
- Knowledge and experience working against ISO 9001
- Experience with SharePoint and understanding of workflows.
- Experience of auditing
- Understanding of compliance needs and following governance.
We value the unique differences that each of our colleagues bring to work every day and are committed to creating an environment where everyone feels respected, included and able to perform at their best. We are committed to creating a workplace that is diverse and inclusive. We value the diversity of our people and actively seek to have a workforce that represents the rich diversity of the communities we support. Currently we are underrepresented in some areas, and would particularly welcome applicants from Women, Black, Asian and Ethnic Minorities, LGBTQ+ and candidates who have a disability.
In promoting equal opportunities, we welcomes applications from all sections of the community. We select people according to their abilities and our needs. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet all of the essential criteria for the vacancy. In cases where we have a high volume of disabled candidates who meet all of the essential criteria, we will interview the best candidates from within that group.